Flowers & Wedding Boutique Perfect Planning
Calendar
Staying organized when planning your wedding is all about deadlines. Just as every wedding is different, every couple’s planning schedule will be different. In some parts of the country couples can begin to plan their weddings eighteen months to two years ahead of time. Other parts of the country won’t allow you to reserve space for your wedding any earlier than nine months in advance.
When planning your wedding, consider hiring your wedding vendors based upon a hierarchy of which vendors can do the least amount of weddings in one day. For example, your photographer most likely can do one wedding in a day, so they should be among the first vendors you hire. Then move on to vendors who can do more than one event in a day. The following is a suggested order for planning your wedding:
Pre- hiring activities
§ Complete guest list including addresses and phone numbers
§ Decide type of wedding and determine color scheme
§ Finalize budget
§ Choose your wedding party
§ Hire a wedding planner
First hiring tier
Determine ceremony site
§ Determine reception site
§ Reserve hotel rooms for out of town guests
§ Select photographer
§ Select reception band/musician/disc jockey
§ Select ceremony musician
§ Shop for and order wedding gown and bridesmaids dresses
§ Select hair and makeup artist and schedule trial run when your headpiece arrives
Second Hiring Tier
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§ Select florist
§ Select linen company
§ Send out save the date and reservation forms (this should be done at least six months prior to the wedding)
§ Select pastry chef
§ Select grooms and groomsmen attire
§ Order invitations/stationery/catering/announcements
§ Select calligrapher
§ Confirm wedding rehearsal time
§ Meet with caterer/catering manager and plan menu
§ Attend menu tasting
§ Plan honeymoon
§ Arrange wedding day transportation
Third Hiring Tier
§ Select wedding favors
§ Send invitations to calligrapher (at least ten weeks prior to the wedding)
§ Mail invitations (six to eight weeks prior to the wedding)
§ Enroll at a bridal registries (do this prior to your first shower)
§ Plan rehearsal dinner, bridesmaids luncheon, golf outings and any other weekend wedding parties.
Organization Details
§ Make a list of songs you would like/not like played at reception
§ Purchase bridal party accessories
§ Meet with florist and make final floral selections
§ Make final linen selections
§ Schedule final fittings
§ Select ceremony music
§ Discuss ceremony with officiate, choose readings for ceremony and arrange for rehearsal
§ Apply for marriage license
§ Contact floral and gown preservationists
§ Write thank you notes for gifts as they come
§ Design transportation inserts for out of town guests
§ Give ceremony musicians music request
§ Give photographer checklist for wedding photo
§ Give reception musician music request and introduction list
§ Choose gifts for wedding party
§ Breaking in shoes
§ Follow up on guest who did not respond (two weeks prior to the wedding)
§ Give final head counts catering manager, florist, pastry chef, linen company
§ Seat seating arrangements
§ Write place card (one month prior to the wedding
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